The Importance of Invoices: What is Invoices?
As it is said before, invoices are related to financial and transaction matters on a big scale. Generally, invoices is a document filled with information about purchasing performed by a company or institution. Invoices can also be used as a billing given by the seller to the buyer. The seller will usually fill it with detailed transaction information, such as the names of the items, kinds, prices, the number of the purchased items, and also the total that the buyer should pay. The dates of purchasing are also written in the document. In making such an important document, the sellers often print it in 3 copies. And every copy has its own functions. The first copy is usually used as evidence that a company has paid off the payment. The second copy is used as a data collection in the sales department. And the third copy is used as a report for the finance department.
Every copy can also be used as evidence if the purchasing is performed by using a credit system. In several conditions, invoices can be in the form of notice or receipt.
The Importance of Invoices: The Functions of Invoices in Business Transactions
The functions of invoices reveal the importance of invoices itself. Filled with detailed transaction information, the primary function of invoices is as a billing document from sellers to buyers. However, there are some other functions of this document in business transactions. The first function is as a document filled with information about products or services purchased by customers or buyers. Through invoices, buyers will be able to know the total payment or bill that they must pay off. This way, if there are any mistakes with the deal in the purchase order, customers can make complaints or even cancel the transaction.
The next function is as a reference when products or services are resold to a third party or added to business financial accounting. If necessary, a company can also use invoices as a tax invoices document. So, by having the important document, buyers will be able to know the details of their transactions as well as other various functions. Monitoring and managing business activities can be easily done by saving invoices.
Those are the importance of invoices in a business. With its various functions, invoices can help the process of transaction and recording on a company’s financial reports. There are 3 different types of invoices, which are standard, proforma, and consular. Use the most suitable one for your business transactions.